Mac Excel Shortcuts

Here is the official list from Microsoft

The strange things are they are different. For instance F4 is paste whereas in Windows Excel is it change relative to absolute. And F2 is edit cell whereas it is cut text. And again, there is this strangeness that you use the Option key where you use the Ctrl key in windows even though there is a Ctrl key on new Mac keyboards.

Equivalent of Windows Excel F4 key in Excel 2008 for the Mac

Navigating in Excel
Switch between Worksheets fn-CTRL-PageUp/fn-CTRL-PageDown
Switch between Workbooks fn-`
Select entire worksheet Cmd+A
Move to the beginning of the line. fn+left arrow(home)
Go To fn + F5
Move a Sheet/Copy a Sheet Alt-E-M
Change Zoom Sizing Alt-V-Z

Entering and editing data
Complete a cell entry and select…
Delete cell and then get inside the cell DELETE
Delete cell/selection. fn+DELETE
Edit inside a cell (edit cell mode) CTRL+U
Once inside edit cell mode (F2)…
…Start a new line in the same cell. OPTION+CMD+ENTER
…Delete the preceding character. DELETE
…Delete the character to the right of the insertion fn + DELETE
Spell Check. fn + F7
Insert a comment. fn+SHIFT+ F2
Undo the last action. cmd+z
Redo the last action. cmd + y

Selecting, grouping, inserting, and deleting cell
Group Rows or Columns SHIFT+ALT+RIGHT ARROW KEY
Ungroup Rows or Columns SHIFT+ALT+LEFT ARROW KEY
Clear the contents of the selected cells. DELETE
Delete the selected cells. CTRL+MINUS SIGN SAME
Insert blank cells. CTRL+SHIFT+PLUS SIGN SAME

Copying and Pasting Shortcut
Copy, then Paste Special Formats Alt-E+S+T
Copy, then Paste Special Formulas Alt-E+S+F

Formatting Data Shortcut Example
Display the Style dialog box. CMD+SHIFT+L
Display the Format Cells dialog box. CMD+1
CTRL+SHIFT+! 1,254.34
Currency format: 2 decimal places (negative numbers in parentheses): CTRL+SHIFT+$ $1,254.34
Percentage format with no decimal places. CTRL+SHIFT+% 125434%
Exponential number format with two decimal places. CTRL+SHIFT+^ 1.25E+03
Boldface CMD+B
Italicize CMD+I
Underline CMD+U
Strikethrough CMD+SHIFT+_
Apply the outline border to the selected cells. CMD+Option+Arrow Key
Remove the outline border from the selected cells. CMD+Option+Arrow Key

Enter and calculate formulas Shortcut Example
Start a formula. = (equal sign) =F45*G12
In a formula, display the Insert Function dialog box. fn+SHIFT + F3
Recalculate all worksheets in all open workbooks. F9
Anchoring “Fixing” Cells F4 – must be in edit cell mode (CTRL+U) =$F$4*G125
Go to precedent cell(s) CTRL-[

Naming cells, Hyperlinks, inserting time and dat
Name a cell. fn+CMD+F3
Display a drop-down list of the values in the current cALT+DOWN ARROW

2 Replies to “Mac Excel Shortcuts”

  1. thanks so much for this post…. I registered just to say u thanks…. shall be a regular visitor now on…. thanks once again… all the best….

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